Playbooks that run
your business.
Define workflows once. Execute with your team, clients, partners—or AI. Track progress across any boundary.
The Problem
Your workflows deserve better
Every business runs on playbooks. But most playbooks aren't executable—they're just documentation that people ignore, or tribal knowledge that doesn't scale.
Playbooks stuck in docs
Your processes live in Notion or Google Docs. Great for reference, but nobody follows them consistently.
Manual status tracking
Spreadsheets that go stale. Endless "what's the status?" messages. You become the bottleneck.
AI without structure
AI can help, but random prompts create chaos. No visibility, no accountability, no consistency.
The result? Work falls through the cracks. Clients don't know where they stand. Teams waste time on coordination instead of delivery.
The Solution
Executable playbooks for any workflow
Kollab turns your processes into living playbooks. Define the workflow, assign participants, and let it run—with full visibility for everyone involved.
Playbook Template
Define once
customer_onboarding
- AI prepares welcome docs
- Team schedules kickoff
- Client completes profile
- AI generates setup guide
- Team reviews & approves
Playbook Runs
Execute many times
Sarah reviewing setup guide
Waiting for kickoff scheduling
AI preparing welcome docs...
- Define Once
- Create playbook templates with steps, conditions, and automations. Reuse across every project.
- Execute with Anyone
- Team, clients, partners—or AI. Everyone participates with role-based access.
- Track Everything
- Real-time visibility for all participants. No more "what's the status?" messages.
- Mix Human + AI
- Any step can be human, AI, or automated. Start manual, add AI as you're ready.
- Access Anywhere
- Web dashboard, mobile app, menu bar. Your playbooks, however you work.
- Your Platform
- White-label for your brand. Clients see your app, your experience.
AI-Ready
AI as a participant, not a replacement
The world is shifting from humans doing work to humans overseeing AI that does work. Kollab is built for this new world—structured playbooks with AI execution and human oversight.
Example: Proposal Generation
Client provides requirements
Human input step
AI drafts proposal
AI execution step • Uses client context + templates
Team reviews and edits
Human review step • Approve or request changes
AI formats and sends
AI execution step • PDF generation + email
Wait for client response
Wait step • 3 day timeout → auto follow-up
Any step can be AI-powered
Document generation, data extraction, scheduling, follow-ups—AI handles the repetitive work.
Human checkpoints keep you in control
Review and approve AI outputs before they go out. You set where humans stay in the loop.
Start manual, add AI over time
Begin with human playbooks. Identify automatable steps. Add AI when you're ready. Evolve as AI improves.
Without Kollab: AI is powerful but chaotic. Random prompts, no visibility, no accountability.
With Kollab: AI becomes a reliable participant. It executes defined steps within a structure you control.
Use Cases
From quick tasks to long engagements
Same platform, any timescale. Whether it's a 5-second AI task or a 5-month project, Kollab gives you structure and visibility.
Quick Tasks
Seconds to minutes. AI does the work, you review. Run from your phone, menu bar, or voice.
Generate branded assets
Prompt → AI generates → Review → Save
Summarize document
Upload → AI extracts → Done
Draft email response
Context → AI drafts → Edit → Send
Create meeting notes
Transcript → AI summarizes → Share
How It Works
Three steps to structured workflows
Turn any process into a repeatable playbook. Then run it with your team, clients, and AI—with everyone seeing their part.
Define your playbook
Build a template with the steps your process needs. Mix human tasks, AI actions, and automated follow-ups. Decide who does what.
Start a run for each client
Kick off the playbook for a new client, project, or task. Add participants. AI steps start running automatically.
Everyone sees progress
AI steps run automatically. Team members get notified for their tasks. Clients see their portal. You see the big picture.
Comparison
Built for a different problem
Documentation tools document. Automation tools automate. Kollab executes workflows with humans and AI together.
| Capability | Kollab | Notion | Zapier | Monday |
|---|---|---|---|---|
Runs your workflows Not just docs—actually executes | ||||
Client portal Clients see their own view | ||||
AI does the work AI handles steps automatically | ||||
Human approvals Review and approve when needed | ||||
Mobile app Work from anywhere | ||||
Your own branded app White-label with your brand |
Notion
Great for documenting processes. But documentation doesn't execute itself.
Zapier
Automates between apps. But workflows involve people, not just systems.
Monday
Good for team tracking. But clients need their own portal, not a seat license.
Kollab
Playbooks that actually run—with AI doing the work, clients seeing their progress, and your team staying in sync.
Pricing
Pricing plans for teams of all sizes
Start free and scale as you grow. Every plan includes AI-powered execution, real-time tracking, and collaboration with your team, clients, and partners.
Starter
For small teams getting started with playbooks.
$0
Get started- 1 playbook template
- Up to 20 playbook runs / month
- 500 AI execution credits / month
- Community support
Pro
Most popular
Personal onboarding by our service team. The perfect plan for medium-sized businesses.
$20/ active user / month
Get started- Custom domain & branding
- Kollab mobile app with custom theming
- 5 playbook templates
- Up to 100 playbook runs / month
- 2500 AI execution credits / month
- 24-hour support response time
Enterprise
Dedicated engineering support and infrastructure for your company.
Custom pricing
Get started- Custom domain & branding
- Own native mobile app in AppStore & PlayStore
- Unlimited playbook templates
- Unlimited playbook runs / month
- Unlimited AI executions
- Dedicated engineering representative
- 1-hour support response time and SLA